Locker Management System
for Smarter, Secure Workspaces
AastroTech turns existing coin, key, and mechanical lockers into connected, trackable assets. The system is retrofitted in place, managed from the cloud, and backed by a complete digital access trail.
A locker management system is a digital solution that helps organisations assign, monitor, and control access to lockers without physical keys or manual records.
Key points:
2. Admins can assign, reassign, lock, or unlock lockers from a cloud dashboard.
3. Every lock and unlock event is tracked with a timestamped access trail.
4. The system helps reduce lost-key issues, manual tracking, and untraceable locker access.
5. It supports employee lockers, device lockers, parcel collection, and multi-location locker management.
6. Existing locker banks can be upgraded without full replacement or major construction.
What Is a Locker Management System?
A locker management system is a digital platform that helps organisations assign, monitor, and control locker access without physical keys or manual records.
It helps reduce lost-key issues, manual tracking, untraceable access, and unused locker space without replacing your existing locker bank.
How AastroTech’s Locker Management System Works
AastroTech’s locker management system is designed to upgrade existing lockers instead of replacing them. The process is simple, practical, and built for low disruption.
1. Assess and Retrofit
A technician reviews the existing locker bank, checks compatibility, and maps the installation plan. Battery-powered BT locks are then fitted onto the existing locker holes. This means there is no need for new locker units, major construction, or rewiring.
2. Connect and Configure
Each lock is connected to the AastroTech platform through Bluetooth. Admins can configure user permissions, locker assignment rules, access duration, and site-level controls from a browser-based dashboard.
3. Manage From the Cloud
Facility teams can assign, reassign, lock, unlock, monitor, and pull usage reports remotely. Whether the lockers are used in one office or across multiple sites, everything can be managed through one connected platform.
Hardware at a Glance
Every hardware specification is designed around two priorities: minimal disruption during installation and reliable performance after deployment.
Specification
Detail
Built for the Way Your Workspace Uses Lockers
Different workplaces use lockers differently. Some need employee storage. Some need device control. Others need parcel collection or equipment accountability. AastroTech supports these use cases through one flexible locker management platform.
1. Hybrid and Hot-Desk Offices: In hybrid offices, employees may not have fixed desks, but they still need secure storage. AastroTech allows lockers to be assigned daily, weekly, permanently, or based on attendance patterns. This gives employees reliable storage without requiring a fixed workstation.
2. Device and Equipment Lockers: For organisations that manage laptops, scanners, tools, tablets, PPE, or shared assets, locker access must be traceable. AastroTech creates a logged chain of custody, helping teams know who collected an item, when it was accessed, and when it was returned.
3. Parcel and Click-and-Collect: For parcel, document, or internal delivery workflows, AastroTech can support click-and-collect use cases. An item can be placed inside a locker, the recipient can be notified, and collection can happen without depending on a staffed counter.
Where AastroTech Fits
AastroTech is built for modern workspaces where locker usage changes throughout the day, week, or shift cycle.
1. Coworking and Managed Offices: Coworking spaces often manage lockers across day passes, members, hot desks, meeting rooms, and shared facilities. AastroTech helps automate locker assignment and release so operators can reduce manual coordination.
2. Corporate Campuses: Large offices and corporate campuses often have lockers spread across multiple floors, buildings, or locations. AastroTech brings those lockers into one dashboard, giving teams location-wise usage visibility and easier administration.
3. Manufacturing and Warehouses: In industrial environments, lockers are often used for PPE, shift-based belongings, tools, or controlled equipment. AastroTech helps replace paper sign-out sheets with digital access records and better accountability.
4. Educational Institutions: Schools, colleges, and training centres can use connected lockers for student, staff, device, or document storage. This reduces lost-key issues and makes daily locker administration easier to manage.
Security You Can Audit, Not Just Trust
Key security features include:
2. Searchable, timestamped locker activity records
3. Vandalism-proof hardware built for daily use
4. Role-based admin access for better control
5. Audit-ready reporting for security reviews and investigations
AastroTech vs. Traditional Lockers
Capability
Coin / Mechanical Lockers
AastroTech
The Numbers Behind the Switch
1. 100% access trail for every lock and unlock event
2. 0 physical keys needed for daily locker management
3. Under 10 minutes to retrofit each locker
4. Up to 18 months of battery life per lock
5. 30 days of offline access log storage
6. 1 dashboard to manage lockers across sites
Your Rollout Timeline
Day 1: Site Assessment
A technician surveys the locker bank, checks compatibility, confirms installation requirements, and maps the rollout plan.
Day 2–3: Lock Installation
Battery-powered BT locks are fitted onto existing lockers. Since the system is designed for retrofit, the process can be completed with minimal disruption to the surrounding workspace.
Day 4: Software Configuration and Testing
User groups, access permissions, assignment rules, and admin roles are configured. The system is then tested against real locker hardware before launch.
Day 5: Go Live and Team Training
Facilities staff receive a walkthrough of the dashboard, reporting tools, and locker assignment process. The system then goes live for users.
What Comes With Every AastroTech Installation
1. Retrofit hardware for existing lockers
2. Cloud dashboard for access and assignment management
3. Real-time locker usage analytics
4. Searchable access trail and audit reports
5. Click-and-collect workflow support
6. Low-touch maintenance compared with keys or coin locks
7. Onsite installation support by trained technicians
Get a Custom Quote
FAQs
1. What is a locker management system?
A locker management system combines software with connected electronic locks to control who can access each locker and when. It replaces physical keys, coin locks, and manual tracking with automated assignment, digital access control, usage visibility, and searchable reporting.
2. Can AastroTech retrofit our existing lockers?
Yes. AastroTech is designed to retrofit existing locker banks using battery-powered BT locks. These locks can be fitted into compatible existing locker holes, allowing most organisations to upgrade their current lockers without replacing the full locker structure.
3. How is locker access tracked?
Every lock and unlock event is recorded with a timestamp and linked to the assigned user or access rule. This creates a searchable access trail that facility and security teams can review during audits, investigations, or routine locker usage checks.
4. Does AastroTech support click-and-collect workflows?
Yes. AastroTech can support parcel, device, document, and equipment collection workflows. Admins can place an item inside a locker, notify the recipient, and track when the item is collected, reducing dependency on staffed counters or manual handovers.
5. How long does the lock battery last?
Each BT lock can run for up to 18 months on a single charge under typical daily use. Battery life may vary depending on access frequency, locker usage patterns, and site conditions, but the system is designed for low maintenance workplace management solutions.
6. What happens if connectivity is temporarily lost?
Each lock can store up to 30 days of access logs locally. Once the connection is restored, the stored activity syncs automatically with the platform, helping ensure access records remain available even during a temporary connectivity issue.
7. Can AastroTech scale across multiple offices?
Yes. AastroTech can support single-site locker banks as well as multi-location deployments. Facility teams can manage assignments, monitor usage, and review reports across multiple offices, floors, or buildings through one connected cloud dashboard.
8. Is locker usage data secure?
Yes. Locker assignment data and access events are managed through secure cloud-based controls. Role-based permissions help limit who can view, assign, unlock, or manage lockers, giving organisations stronger control over both access and administration.
9. Can locker assignments be changed remotely?
Yes. AastroTech allows facility teams to assign, reassign, lock, unlock, or release lockers remotely through the cloud dashboard. This helps teams manage changing users, shifts, departments, and hybrid work schedules without depending on physical keys or manual updates.
10. Is AastroTech suitable for employee, visitor, and asset lockers?
Yes. AastroTech can support multiple locker use cases, including employee belongings, visitor storage, shared devices, parcels, tools, and equipment. The same platform helps teams manage access, track usage, and maintain a clear audit trail across different locker types.